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Admin Assistant jobs in Confidential Company at Kuwait

Job Description

MAIN DUTIES & RESPONSIBILITIES as Admin Officer- Commercial Assistant

  • Keep tracking the tenders and their results. Documenting them with the document controller for quick reference in future.
  • Preparing MSDS/TDS/COA documents whenever required to submit them to our clients.
  • Documenting the list of samples collected and sent to labs. Monitoring and entering the results or keeping the lab reports.
  • Preparing a document with all the client specifications mentioned in an RFQ as a checklist to verify the quotes we received are in-line with our requirement.
  • Uploading all the documents on KNPC portal for the tenders which we participate.
  • Preparing the tender documents and enabling for timely submission for MEW, WJO, and KOC etc. Making labels cover letters based on the available templates.
  • Keeping a track of all the bid bonds, Performance bonds, insurances and intimating the due dates for extension or collection.
  • Monitoring all the tenders which are participating or showing interest and informing us before closing dates.
  • Preparing quotations for local clients

Admin Assistant- as Document Control

  • Copy, scan and store documents
  • Check for accuracy and edit files, like contracts
  • Review and update technical documents (e.g. manuals and workflows)
  • Distribute project-related copies to internal teams
  • File documents in physical and digital records
  • Create templates for future use
  • Retrieve files as requested by employees and clients
  • Manage the flow of documentation within the organization
  • Maintain confidentiality around sensitive information and terms of agreement
  • Prepare reports on projects as needed.


Job Details

Job Location: Kuwait
Company Industry: Oil & Gas
Company Type: Employer (Private Sector)
Job Role: Administration
Employment Type: Full Time Employee
Monthly Salary Range: Unspecified
Number of Vacancies: 1
Date Posted: Jan 12

Preferred Candidate

Career Level: Mid Career
Residence Location: Kuwait
Gender: Female
Degree: Bachelor’s degree / higher diploma

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